Privacy Policy
We are delighted that you have shown interest in our business. Data protection is of a particularly high
priority for the management of Richardsons Photographers. The use of the Internet pages of
Richardsons Photographers is possible without any indication of personal data; however, if a data
subject wants to use special enterprise services via our website, processing of personal data could
become necessary. If the processing of personal data is necessary and there is no statutory basis for
such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a
data subject shall always be in line with the General Data Protection Regulation (GDPR), and in
accordance with the country-specific data protection regulations applicable to Richardsons
Photographers. By means of this data protection declaration, our business would like to inform the
general public of the nature, scope, and purpose of the personal data we collect, use and process.
Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to
which they are entitled.

As the controller, the Richardsons Photographers has implemented numerous technical and
organizational measures to ensure the most complete protection of personal data processed through this
website. However, Internet-based data transmissions may in principle have security gaps, so absolute
protection may not be guaranteed. For this reason, every data subject is free to transfer personal data
to us via alternative means, e.g. by telephone.

1. Definitions
The data protection declaration of Richardsons Photographers is based on the terms used by the
European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data
protection declaration should be legible and understandable for the general public, as well as our
customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

a)    Personal data
Personal data means any information relating to an identified or identifiable natural person (“data
subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by
reference to an identifier such as a name, an identification number, location data, an online identifier or
to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or
social identity of that natural person.

b) Data subject
Data subject is any identified or identifiable natural person, whose personal data is processed by the
controller responsible for the processing.

c)    Processing
Processing is any operation or set of operations which is performed on personal data or on sets of
personal data, whether or not by automated means, such as collection, recording, organisation,
structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission,
dissemination or otherwise making available, alignment or combination, restriction, erasure or
destruction.

d)    Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their processing
in the future.

e)    Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal
data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict
aspects concerning that natural person's performance at work, economic situation, health, personal
preferences, interests, reliability, behaviour, location or movements.

f)     Pseudonymisation
Pseudonymisation is the processing of personal data in such a manner that the personal data can no
longer be attributed to a specific data subject without the use of additional information, provided that
such additional information is kept separately and is subject to technical and organisational measures to
ensure that the personal data are not attributed to an identified or identifiable natural person.

g)    Controller or controller responsible for the processing
Controller or controller responsible for the processing is the natural or legal person, public authority,
agency or other body which, alone or jointly with others, determines the purposes and means of the
processing of personal data; where the purposes and means of such processing are determined by
Union or Member State law, the controller or the specific criteria for its nomination may be provided for
by Union or Member State law.

h)    Processor
Processor is a natural or legal person, public authority, agency or other body which processes personal
data on behalf of the controller.

i)      Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal
data are disclosed, whether a third party or not. However, public authorities which may receive personal
data in the framework of a particular inquiry in accordance with Union or Member State law shall not be
regarded as recipients; the processing of those data by those public authorities shall be in compliance
with the applicable data protection rules according to the purposes of the processing.

j)      Third party
Third party is a natural or legal person, public authority, agency or body other than the data subject,
controller, processor and persons who, under the direct authority of the controller or processor, are
authorised to process personal data.

k)    Consent
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the
data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies
agreement to the processing of personal data relating to him or her.

2. Name and Address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection
laws applicable in Member states of the European Union and other provisions related to data protection
is:

Richardsons Photographers

1 Albert Square Chester le Street

Co Durham DH3 3QG 

Phone: 0191 3883346

Email: mail@richphoto.co.uk

Website: www.richphoto.co.uk

3. Cookies
The Internet pages of Richardsons Photographers use cookies. Cookies are text files that are stored in
a computer system via an Internet browser.

Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID
is a unique identifier of the cookie. It consists of a character string through which Internet pages and
servers can be assigned to the specific Internet browser in which the cookie was stored. This allows
visited Internet sites and servers to differentiate the individual browser of the dats subject from other
Internet browsers that contain other cookies. A specific Internet browser can be recognized and
identified using the unique cookie ID.

Through the use of cookies, Richardsons Photographers can provide the users of this website with more
user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized with the user in mind.
Cookies allow us, as previously mentioned, to recognize our website users. The purpose of this
recognition is to make it easier for users to utilize our website. The website user that uses cookies, e.g.
does not have to enter access data each time the website is accessed, because this is taken over by
the website, and the cookie is thus stored on the user's computer system. Another example is the cookie
of a shopping cart in an online shop. The online store remembers the articles that a customer has placed
in the virtual shopping cart via a cookie.

The data subject may, at any time, prevent the setting of cookies through our website by means of a
corresponding setting of the Internet browser used, and may thus permanently deny the setting of
cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other
software programs. This is possible in all popular Internet browsers. If the data subject deactivates the
setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.

4. Collection of general data and information
The website of Richardsons Photographers collects a series of general data and information when a
data subject or automated system calls up the website. This general data and information are stored in
the server log files. Collected may be (1) the browser types and versions used, (2) the operating system
used by the accessing system, (3) the website from which an accessing system reaches our website
(so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an
Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and
(8) any other similar data and information that may be used in the event of attacks on our information
technology systems.

When using these general data and information, Richardsons Photographers does not draw any
conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our
website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the
long-term viability of our information technology systems and website technology, and (4) provide law
enforcement authorities with the information necessary for criminal prosecution in case of a cyber-
attack. Therefore, Richardsons Photographers analyzes anonymously collected data and information
statistically, with the aim of increasing the data protection and data security of our enterprise, and to
ensure an optimal level of protection for the personal data we process. The anonymous data of the
server log files are stored separately from all personal data provided by a data subject.

5. Contact possibility via the website
The website of Richardsons Photographers contains information that enables a quick electronic contact
to our business, as well as direct communication with us, which also includes a general address of the
so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a
contact form, the personal data transmitted by the data subject are automatically stored. Such personal
data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose
of processing or contacting the data subject. There is no transfer of this personal data to third parties.

6. Comments function in the blog on the website
Richardsons Photographers offers users the possibility to leave individual comments on individual blog
contributions on a blog, which is on the website of the controller. A blog is a web-based, publicly-
accessible portal, through which one or more people called bloggers or web-bloggers may post articles
or write down thoughts in so-called blogposts. Blogposts may usually be commented by third parties.

If a data subject leaves a comment on the blog published on this website, the comments made by the
data subject are also stored and published, as well as information on the date of the commentary and on
the user's (pseudonym) chosen by the data subject. In addition, the IP address assigned by the Internet
service provider (ISP) to the data subject is also logged. This storage of the IP address takes place for
security reasons, and in case the data subject violates the rights of third parties, or posts illegal content
through a given comment. The storage of these personal data is, therefore, in the own interest of the
data controller, so that he can exculpate in the event of an infringement. This collected personal data will
not be passed to third parties, unless such a transfer is required by law or serves the aim of the defense
of the data controller.

7. Subscription to comments in the blog on the website
The comments made in the blog of Richardsons Photographers may be subscribed to by third parties. In
particular, there is the possibility that a commenter subscribes to the comments following his comments
on a particular blog post.

If a data subject decides to subscribe to the option, the controller will send an automatic confirmation
e-mail to check the double opt-in procedure as to whether the owner of the specified e-mail address
decided in favor of this option. The option to subscribe to comments may be terminated at any time.

8. Routine erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period
necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or
other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or
another competent legislator expires, the personal data are routinely blocked or erased in accordance
with legal requirements.

9. Rights of the data subject
a) Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the
confirmation as to whether or not personal data concerning him or her are being processed. If a data
subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any
employee of the controller.

b) Right of access
Each data subject shall have the right granted by the European legislator to obtain from the controller
free information about his or her personal data stored at any time and a copy of this information.
Furthermore, the European directives and regulations grant the data subject access to the following
information:

the purposes of the processing;
the categories of personal data concerned;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in
particular recipients in third countries or international organisations;
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the
criteria used to determine that period;
the existence of the right to request from the controller rectification or erasure of personal data, or
restriction of processing of personal data concerning the data subject, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
where the personal data are not collected from the data subject, any available information as to their
source;
the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the
GDPR and, at least in those cases, meaningful information about the logic involved, as well as the
significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are
transferred to a third country or to an international organisation. Where this is the case, the data subject
shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any
employee of the controller.

c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller
without undue delay the rectification of inaccurate personal data concerning him or her. Taking into
account the purposes of the processing, the data subject shall have the right to have incomplete
personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any
employee of the controller.

d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the
erasure of personal data concerning him or her without undue delay, and the controller shall have the
obligation to erase personal data without undue delay where one of the following grounds applies, as
long as the processing is not necessary:

The personal data are no longer necessary in relation to the purposes for which they were collected or
otherwise processed.
The data subject withdraws consent to which the processing is based according to point (a) of Article 6
(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for
the processing.
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no
overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant
to Article 21(2) of the GDPR.
The personal data have been unlawfully processed.
The personal data must be erased for compliance with a legal obligation in Union or Member State law to
which the controller is subject.
The personal data have been collected in relation to the offer of information society services referred to
in Article 8(1) of the GDPR.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of
personal data stored by the Richardsons Photographers, he or she may, at any time, contact any
employee of the controller. An employee of Richardsons Photographers shall promptly ensure that the
erasure request is complied with immediately.

Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the
personal data, the controller, taking account of available technology and the cost of implementation, shall
take reasonable steps, including technical measures, to inform other controllers processing the personal
data that the data subject has requested erasure by such controllers of any links to, or copy or
replication of, those personal data, as far as processing is not required. An employees of the
Richardsons Photographers will arrange the necessary measures in individual cases.

e) Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller
restriction of processing where one of the following applies:

The accuracy of the personal data is contested by the data subject, for a period enabling the controller
to verify the accuracy of the personal data.
The processing is unlawful and the data subject opposes the erasure of the personal data and requests
instead the restriction of their use instead.
The controller no longer needs the personal data for the purposes of the processing, but they are
required by the data subject for the establishment, exercise or defence of legal claims.
The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the
verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of
the processing of personal data stored by Richardsons Photographers, he or she may at any time
contact any employee of the controller. The owner of Richardsons Photographers will arrange the
restriction of the processing.

f) Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data
concerning him or her, which was provided to a controller, in a structured, commonly used and machine-
readable format. He or she shall have the right to transmit those data to another controller without
hindrance from the controller to which the personal data have been provided, as long as the processing
is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the
GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried
out by automated means, as long as the processing is not necessary for the performance of a task
carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the
data subject shall have the right to have personal data transmitted directly from one controller to another,
where technically feasible and when doing so does not adversely affect the rights and freedoms of
others.

In order to assert the right to data portability, the data subject may at any time contact the owner of
Richardsons Photographers.

g) Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating
to his or her particular situation, at any time, to processing of personal data concerning him or her, which
is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these
provisions.

Richardsons Photographers shall no longer process the personal data in the event of the objection,
unless we can demonstrate compelling legitimate grounds for the processing which override the
interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal
claims.

If Richardsons Photographers processes personal data for direct marketing purposes, the data subject
shall have the right to object at any time to processing of personal data concerning him or her for such
marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data
subject objects to Richardsons Photographers to the processing for direct marketing purposes,
Richardsons Photographers will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object
to processing of personal data concerning him or her by Richardsons Photographers for scientific or
historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless
the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact any employee of Richardsons
Photographers. In addition, the data subject is free in the context of the use of information society
services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated
means using technical specifications.

h) Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision
based solely on automated processing, including profiling, which produces legal effects concerning him
or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for
entering into, or the performance of, a contract between the data subject and a data controller, or (2) is
not authorised by Union or Member State law to which the controller is subject and which also lays down
suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is
not based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data
subject and a data controller, or (2) it is based on the data subject's explicit consent, Richardsons
Photographers shall implement suitable measures to safeguard the data subject's rights and freedoms
and legitimate interests, at least the right to obtain human intervention on the part of the controller, to
express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated individual decision-making, he or
she may, at any time, contact any employee of Richardsons Photographers.

i) Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent
to processing of his or her personal data at any time.

f the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time,
contact any employee of Richardsons Photographers.

10. Data protection provisions about the application and use of Facebook
On this website, the controller has integrated components of the enterprise Facebook. Facebook is a
social network.

A social network is a place for social meetings on the Internet, an online community, which usually allows
users to communicate with each other and interact in a virtual space. A social network may serve as a
platform for the exchange of opinions and experiences, or enable the Internet community to provide
personal or business-related information. Facebook allows social network users to include the creation
of private profiles, upload photos, and network through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United
States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland
Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the
controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser
on the information technology system of the data subject is automatically prompted to download display
of the corresponding Facebook component from Facebook through the Facebook component. An
overview of all the Facebook Plug-ins may be accessed under
https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook
is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to
our website by the data subject—and for the entire duration of their stay on our Internet site—which
specific sub-site of our Internet page was visited by the data subject. This information is collected
through the Facebook component and associated with the respective Facebook account of the data
subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the
"Like" button, or if the data subject submits a comment, then Facebook matches this information with the
personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website
by the data subject, whenever the data subject is logged in at the same time on Facebook during the
time of the call-up to our website. This occurs regardless of whether the data subject clicks on the
Facebook component or not. If such a transmission of information to Facebook is not desirable for the
data subject, then he or she may prevent this by logging off from their Facebook account before a call-up
to our website is made.

The data protection guideline published by Facebook, which is available at
https://facebook.com/about/privacy/, provides information about the collection, processing and use of
personal data by Facebook. In addition, it is explained there what setting options Facebook offers to
protect the privacy of the data subject. In addition, different configuration options are made available to
allow the elimination of data transmission to Facebook. These applications may be used by the data
subject to eliminate a data transmission to Facebook.

11. Data protection provisions about the application and use of Twitter
On this website, the controller has integrated components of Twitter. Twitter is a multilingual, publicly-
accessible microblogging service on which users may publish and spread so-called ‘tweets,’ e.g. short
messages, which are limited to 140 characters. These short messages are available for everyone,
including those who are not logged on to Twitter. The tweets are also displayed to so-called followers of
the respective user. Followers are other Twitter users who follow a user's tweets. Furthermore, Twitter
allows you to address a wide audience via hashtags, links or retweets.

The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA
94103, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller
and on which a Twitter component (Twitter button) was integrated, the Internet browser on the
information technology system of the data subject is automatically prompted to download a display of the
corresponding Twitter component of Twitter. Further information about the Twitter buttons is available
under https://about.twitter.com/de/resources/buttons. During the course of this technical procedure,
Twitter gains knowledge of what specific sub-page of our website was visited by the data subject. The
purpose of the integration of the Twitter component is a retransmission of the contents of this website to
allow our users to introduce this web page to the digital world and increase our visitor numbers.

If the data subject is logged in at the same time on Twitter, Twitter detects with every call-up to our
website by the data subject and for the entire duration of their stay on our Internet site which specific
sub-page of our Internet page was visited by the data subject. This information is collected through the
Twitter component and associated with the respective Twitter account of the data subject. If the data
subject clicks on one of the Twitter buttons integrated on our website, then Twitter assigns this
information to the personal Twitter user account of the data subject and stores the personal data.

Twitter receives information via the Twitter component that the data subject has visited our website,
provided that the data subject is logged in on Twitter at the time of the call-up to our website. This occurs
regardless of whether the person clicks on the Twitter component or not. If such a transmission of
information to Twitter is not desirable for the data subject, then he or she may prevent this by logging off
from their Twitter account before a call-up to our website is made.

The applicable data protection provisions of Twitter may be accessed under https://twitter.com/privacy?
lang=en.

12. Legal basis for the processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for
a specific processing purpose. If the processing of personal data is necessary for the performance of a
contract to which the data subject is party, as is the case, for example, when processing operations are
necessary for the supply of goods or to provide any other service, the processing is based on Article 6
(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out
pre-contractual measures, for example in the case of inquiries concerning our products or services. Is
our company subject to a legal obligation by which processing of personal data is required, such as for
the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the
processing of personal data may be necessary to protect the vital interests of the data subject or of
another natural person. This would be the case, for example, if a visitor were injured in our company and
his name, age, health insurance data or other vital information would have to be passed on to a doctor,
hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally,
processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing
operations which are not covered by any of the abovementioned legal grounds, if processing is
necessary for the purposes of the legitimate interests pursued by our company or by a third party,
except where such interests are overridden by the interests or fundamental rights and freedoms of the
data subject which require protection of personal data. Such processing operations are particularly
permissible because they have been specifically mentioned by the European legislator. He considered
that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47
Sentence 2 GDPR).

13. The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to
carry out our business in favor of the well-being of all our employees and the shareholders.

14. Period for which the personal data will be stored
The criteria used to determine the period of storage of personal data is the respective statutory
retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it
is no longer necessary for the fulfillment of the contract or the initiation of a contract.

15. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter
into a contract; Obligation of the data subject to provide the personal data; possible consequences of
failure to provide such data
We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also
result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be
necessary to conclude a contract that the data subject provides us with personal data, which must
subsequently be processed by us. The data subject is, for example, obliged to provide us with personal
data when our company signs a contract with him or her. The non-provision of the personal data would
have the consequence that the contract with the data subject could not be concluded. Before personal
data is provided by the data subject, the data subject must contact any employee. The employee
clarifies to the data subject whether the provision of the personal data is required by law or contract or
is necessary for the conclusion of the contract, whether there is an obligation to provide the personal
data and the consequences of non-provision of the personal data.

16. Existence of automated decision-making
As a responsible company, we do not use automatic decision-making or profiling.

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